Use case · Keeping the list current

Keep your to-do list up to date as work changes

A task list is useful only if it still reflects the work. Qubit can create tasks from supported captured context, update them as that context changes and mark work it recognizes as done. You can review the source and correct the list.

Illustrative example. The details below are fictional, not a recorded extraction result or accuracy claim.

Who this helps

For freelancers, agency owners and teams, fractional CXOs, consultants, and client-facing roles like account managers. A client can change the scope after the call. Keep the current agreement visible without treating list upkeep as another job.

A commitment that changes

Fictional example: a client briefing

Before: On Monday, you promise to send a two-page briefing by Thursday. The task says, “Send two-page client briefing on Thursday.”
New context: On Tuesday, the client emails: “Please cover only the launch risks. Monday is fine for the briefing.”
After review: The task should say, “Send launch-risk briefing to client on Monday.” Check the email before accepting the changed scope and date, and correct either field if needed.

A separate completion check

Fictional example

On Monday, you send that briefing from a source Qubit can capture or read. Qubit may recognize the work as done and mark the task complete. Confirm the sent message and the completed item match. If the send happened outside capture, mark it done yourself or tell Qubit what happened.

In Qubit, available captured context can inform changes to a task. The result still needs your review. A changed message does not prove every detail of the intended next action, and an item marked done should be checked when it matters.

How to use Qubit for this

Start with a permitted source. On Mac, Qubit reads on-screen text with your permissions and can capture meeting audio on your laptop. The invite-only web app uses supported connected Google and Slack accounts and a meeting notetaker bot. Pick the route that actually contains the commitment.
Inspect the captured item. Open its available source and confirm the action, owner and any date. Add a missing task or edit wording yourself.
Return after the change. Check whether Qubit updated the item or marked work done based on captured context. Correct the list when the change was outside capture or was interpreted incorrectly. You can also tell Qubit what changed in natural language.
Keep one place to act. Set a date or reminder when useful, and review your list for work that still needs your decision.

Where the boundary is

Qubit does not see every conversation or event. It cannot know about an off-screen phone call unless you tell it, and a connected account does not guarantee every message becomes a task. It does not schedule your calendar or synchronize an outside task manager. Its maintained list is a place to review and correct, not proof that no work is missing.

If the problem is deciding what to do with a long list you already maintain, see the capture and follow-through guide. If the commitment starts in a meeting, the illustrated Mac walkthrough shows the actual interface with clearly fictional sample details.